A N N U A L R E P O R T 2 0 1 6
146
NOTICE OF
ANNUAL GENERAL MEETING
Personal data privacy:
By submitting an instrument appointing a proxy(ies) and/or representative(s) to attend, speak and vote at the AGM and/or any adjournment thereof, a member of
the Company (i) consents to the collection, use and disclosure of the member¡¯s personal data by the Company (or its agents) for the purpose of the processing and
administration by the Company (or its agents) of proxies and representatives appointed for the AGM (including any adjournment(s) thereof) and the preparation and
compilation of the attendance lists, minutes and other documents relating to the AGM (including any adjournment(s) thereof), and in order for the Company (or its
agents) to comply with any applicable laws, listing rules, regulations and/or guidelines (collectively, the ¡°Purposes¡±), (ii) warrants that where the member discloses the
personal data of the member¡¯s proxy(ies) and/or representative(s) to the Company (or its agents), the member has obtained the prior consent of such proxy(ies) and/or
representative(s) for the collection, use and disclosure by the Company (or its agents) of the personal data of such proxy(ies) and/or representative(s) for the Purposes,
and (iii) agrees that the member will indemnify the Company in respect of any penalties, liabilities, claims, demands, losses and damages as a result of the member¡¯s
breach of warranty.
Photographic, sound and/or video recordings of the above AGM may be made by the Company for record keeping and to ensure the accuracy of the minutes
prepared of the AGM. Accordingly, the personal data of a member or a member¡¯s proxy(ies) and/or representative(s) (such as the name, presence at the AGM and any
questions he/she may raise or motions he/she propose/second) may be recorded by the Company for such purpose.
In addition, the Company may upon the request of any shareholder, provide such shareholder with a copy of the minutes of the above AGM (and/or recordings
made and/or transcripts thereof), which may contain the personal data of a member or a member¡¯s proxy(ies) and/or representative(s) as explained above. By
participating in the AGM, raising any questions and/or proposing/seconding any motion, a member or a member¡¯s proxy(ies) and/or representative(s) will be deemed
to have consented to have his/her personal data recorded and dealt with for the purposes and in the manner explained above.
